Instructions for Oral Presenters

INSTRUCTIONS FOR ORAL PRESENTERS

Speaker Ready Room

Speakers and oral presenters are requested to upload PowerPoint slide presentations at the Speakers Ready Room, VA Drawing Room on level 2 at least 3 hours prior to your session. There will be a technician available to assist you.

Power point slide format should be 4:3 format.

Data Presentation: For PowerPoint presentations (or any other PC based applications), please bring your presentation on a USB Memory stick and load it on one of the Congress computers in the Speaker Ready Room at least 3 hours before the start of your session. Kindly remember when preparing your PowerPoint slides, that the font size should be large enough (at least 28) so that when projected it can be seen from the rear of the session hall. Please also remember that your PowerPoint slide presentation should be prepared in a landscape format and NOT Portrait.

If including videos in your presentation, please make sure to check that they work in the Speaker Ready Room AND ALSO in the session hall where your lecture is taking place (during a coffee or lunch break at least 30 minutes prior to your session.

Please note that the congress computers in the session halls are being supplied with Office 2013 (at least).

Although not recommended, you may supply your own laptop computer. In such a case, please confirm that it has a suitable VGA socket for external signal. Please check it first in the Speaker Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the coffee or lunch break at least 30 minutes prior to your session.

PLEASE BRING A HARD COPY BACK-UP OF YOUR PRESENTATION WITH YOU.

Important note for Macintosh users:

In order to use a Mac presentation on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Ready Room:

1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
3. Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint based PC.

Alternatively, you may use your own Macintosh laptop computer. In such a case please provide a VGA adaptor for external signal, advise the operators in the Speaker Ready Room as soon as you arrive, and test it in the session hall where your lecture is taking place during the coffee or lunch break at least 30 minutes prior to your session.

 Please note that VHS Video projection, 35 mm’ slide projection and Overhead projection (projection of transparencies) will not be available.

At the Session Hall

1. • Assemble in your session room at least 10 minutes before the beginning of the session.
   • Please check the final program to confirm the date, time, room and order of your presentation.
   • Ensure that you sit near the front of the room with easy access to the right hand side of the stage.
   • Ensure that you keep to the time allocated to you, as it will cause disruption to sessions if you run over your allotted time.
   • If there are any changes or corrections required to the presentation details, please let the Technician know as soon as possible.